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更改行程安排的英文信函怎么说可以委婉一点

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更改行程安排的英文信函怎么说可以委婉一点
蒋老师让我写封邮件,犹他的负责人要来北京和主任、院长谈论关于合同的事情,但是主任他们去英国16日才回来,主任说让我写邮件,委婉的问可不可以让他们改变行程,先去长传再到北京,如果无法变动行程,可否提前告诉我们此次来访的主要内同,以便我们提前准备.
上述大意给一个比较委婉的合适的英文邮件,
更改行程安排的英文信函怎么说可以委婉一点
Dear xxx

It was delighted to know that you would come to Beijing to discuss the contract details with our Prior and Chief. However there are something still concerns, the schedule.

Since prior and Chirf would be on Biz-trip on 16th Dec for overseas project in Britain. I wonder if possible to re-schedule your agenda, maybe firstly to Changchuan and then to Beijing... If it' s not convenient for you, I appreciate if you could tell the main topics for this visit, so we can prepare in advance during boss' out of office.

Sorry for the in-convenience it may caused to you. Looking forward to your reply.

Best Regards,